kfully, we’ve found ways to manage our remote teams efficiently and effectively in a way that promotes creative empowerment, so that we can guarantee high-quality work on time.
To help you manage your design projects smoothly and effectively, here are our updated tips and tricks for 2024.
Before you start your design project: Plan, plan and plan some more
As a small enterprise or agency, wowing your customers and clients with showstopping design work is the top priority, right? Effective design project management is key to making sure this happens.
We suggest starting with a framework for the project as a whole, establishing the deliverables required, and when. Things to consider when mapping this out include:
- The specific design deliverables needed (e.g., social media graphics, banner ads, illustrations), including their deadlines.
- The specific designers you need to work on each element of the project. Consider the unique skills required – Do you need a designer that specialises in UX design, for example?
- Where your designers and involved team members are based. This will affect the way in which you communicate as you go through the project.
- The relationship between the project manager and the design team. What are the sign off requirements?
- Your communication tool. Will this be via cloud-based software or email?
- Potential changes in project scope or deadlines. Have you determined exactly what is not required as well as what is?
- The budget — do you have the resources to meet the brief to a high standard?
Choose a central platform to manage the project from start to finish. We prefer tools like ClickUp to keep everyone involved updated and ensure all progress is logged.
Communicate your framework
Once you’ve completed the planning phase, it’s vital that all team members, designers and project managers are aware of the scope of the project and the individual deadlines.
As the overseer, it’s your role to ensure that each cog of the project machine is running smoothly, so check-ins can be useful here. We’ll add that check-ins don’t mean micro-managing, though. In order to execute a strong design project, it’s important that each member of the team feels valued and able to use their skills effectively. After all, that’s why they were hired, right?
Check-ins mean communicating with your team to assess how they are getting on and adapt to any necessary changes as and when they arise. You don’t want to find out the day before a deadline that one of your designers has been unable to start yet due to their existing workload. Open communication means you can reassign, stay organised, and eliminate burnout from overworked designers.
If your teams are working remotely, it’s not possible to swing by someone’s desk to see if they need support. This is why choosing a central location for communication, like us with Monday.com, is so vital.
If you’re an agency dealing with a similar situation, we can have our expert designers at your service in less than a day. Learn more about how we can help your agency here.
Structure your teams efficiently
As your design project takes shape, the way that you structure your team becomes all the more important.
For us at Design Force, we like to think of team structure in two ways: formal and informal. Both require all parties to understand the hierarchy, but each differs in its approach.
To support agencies and small enterprises like you in building efficient and exciting remote teams, we’ve written an in-depth ebook that’s available to download for free. In it, we dive deep into the many challenges businesses face when working in a remote environment and share the ways in which we’ve overcome them so that you can too. We share how we structure our teams and communicate across four time zones, so if you’re interested in learning more about that, head here to download it.
Let the designers design!
Of course, throughout all of the planning and communication, comes the design work itself.
If you’ve planned appropriately and assigned the right designers to the right deliverables, this part should be a breeze. But again, communication is vital, so that if something goes off track or the brief isn’t quite being met, you can react and adapt before a deadline is missed.
Once the designs are refined and completed, make sure that all work is presented in the correct format, and in the way you’ve determined from the outset.
And of course, thank your brilliant teams for their brilliant work! It’s nice to be nice.
Deliver, assess, refine
With an effective project management system in place (here are the 3 P’s to succeed), your project should be delivered on time and to the highest standard. But before you relax completely, take time to reflect and evaluate the project:
- What aspects were successful?
- What challenges did you encounter?
- Were any deadlines particularly challenging? Why?
- Did any unexpected changes occur? What were the reasons?
Use these insights to enhance your future projects.
Ready to tackle your next major design project? Be sure to download our free ebook, “How to Run a Remote Team Like a Pro” especially if you’re coordinating with team members in multiple locations.
Need additional support to meet tight deadlines? Collaborate with Design Force today and discover how you can access our world-class designers in just one day.
Here at Design Force, and in our big sister company, 500 Designs, we’ve faced many of the struggles you’ll likely encounter when managing a design team. But thankfully, we’ve found ways to manage our remote teams efficiently and effectively in a way that promotes creative empowerment, so that we can guarantee high-quality work on time.
To help you manage your design projects smoothly and effectively, here are our updated tips and tricks for 2024.
Before you start your design project: Plan, plan and plan some more
As a small enterprise or agency, wowing your customers and clients with showstopping design work is the top priority, right? Effective design project management is key to making sure this happens.
We suggest starting with a framework for the project as a whole, establishing the deliverables required, and when. Things to consider when mapping this out include:
- The specific design deliverables needed (e.g., social media graphics, banner ads, illustrations), including their deadlines.
- The specific designers you need to work on each element of the project. Consider the unique skills required – Do you need a designer that specialises in UX design, for example?
- Where your designers and involved team members are based. This will affect the way in which you communicate as you go through the project.
- The relationship between the project manager and the design team. What are the sign off requirements?
- Your communication tool. Will this be via cloud-based software or email?
- Potential changes in project scope or deadlines. Have you determined exactly what is not required as well as what is?
- The budget — do you have the resources to meet the brief to a high standard?
Choose a central platform to manage the project from start to finish. We prefer tools like ClickUp to keep everyone involved updated and ensure all progress is logged.
Communicate your framework
Once you’ve completed the planning phase, it’s vital that all team members, designers and project managers are aware of the scope of the project and the individual deadlines.
As the overseer, it’s your role to ensure that each cog of the project machine is running smoothly, so check-ins can be useful here. We’ll add that check-ins don’t mean micro-managing, though. In order to execute a strong design project, it’s important that each member of the team feels valued and able to use their skills effectively. After all, that’s why they were hired, right?
Check-ins mean communicating with your team to assess how they are getting on and adapt to any necessary changes as and when they arise. You don’t want to find out the day before a deadline that one of your designers has been unable to start yet due to their existing workload. Open communication means you can reassign, stay organised, and eliminate burnout from overworked designers.
If your teams are working remotely, it’s not possible to swing by someone’s desk to see if they need support. This is why choosing a central location for communication, like us with Monday.com, is so vital.
If you’re an agency dealing with a similar situation, we can have our expert designers at your service in less than a day. Learn more about how we can help your agency here.
Structure your teams efficiently
As your design project takes shape, the way that you structure your team becomes all the more important.
For us at Design Force, we like to think of team structure in two ways: formal and informal. Both require all parties to understand the hierarchy, but each differs in its approach.
To support agencies and small enterprises like you in building efficient and exciting remote teams, we’ve written an in-depth ebook that’s available to download for free. In it, we dive deep into the many challenges businesses face when working in a remote environment and share the ways in which we’ve overcome them so that you can too. We share how we structure our teams and communicate across four time zones, so if you’re interested in learning more about that, head here to download it.
Let the designers design!
Of course, throughout all of the planning and communication, comes the design work itself.
If you’ve planned appropriately and assigned the right designers to the right deliverables, this part should be a breeze. But again, communication is vital, so that if something goes off track or the brief isn’t quite being met, you can react and adapt before a deadline is missed.
Once the designs are refined and completed, make sure that all work is presented in the correct format, and in the way you’ve determined from the outset.
And of course, thank your brilliant teams for their brilliant work! It’s nice to be nice.
Deliver, assess, refine
With an effective project management system in place (here are the 3 P’s to succeed), your project should be delivered on time and to the highest standard. But before you relax completely, take time to reflect and evaluate the project:
- What aspects were successful?
- What challenges did you encounter?
- Were any deadlines particularly challenging? Why?
- Did any unexpected changes occur? What were the reasons?
Use these insights to enhance your future projects.
Ready to tackle your next major design project? Be sure to download our free ebook, “How to Run a Remote Team Like a Pro” especially if you’re coordinating with team members in multiple locations.
Need additional support to meet tight deadlines? Collaborate with Design Force today and discover how you can access our world-class designers in just one day.
